A bi-monthly meeting of the Holly Springs Homeowners Association Board of Directors was held July 18, 2010 at Kevin Renfro’s home.  Those in attendance were Phil Browne, David Lipski, Kevin Renfro, Rob Driggers and David Wright.  Chris Stallings arrived after the Board had recessed awaiting the arrival of the property owners interested in constructing a wall at the pond.  The items on the agenda were as follows:

1. Kevin Renfro presented the treasurer’s report  including the following items:

§ The Chase Bank signature card has been changed to add Kevin Renfro as Treasurer and remove Steve Daniels as Treasurer;

§ Steve has passed over the check book and PO Box key and 2010 records to date ;

§ Steve provided the past due letter template.  Letters to the homeowners who have not yet paid 2010 dues have been sent (there are 12);

§ The Cutright Landscaping bill is now paid;

§ The Aquatic Control bill was paid by Steve;

§ The Annual report for the Kentucky Secretary of State has been filed;

§ Two deposits of dues were made for $1,995.00 and $1,695.00 ;

   The Nationwide Insurance premium for the BOD liability policy has been paid and the policy has been delivered; and

§  He requested approval to pay the Hebel Irrigation and Landscaping bill for $500.44.  Steve says that he paid $75.00 for a maintenance agreement several months ago and thinks last year’s bill was about $428.  The bill for $428.00 covers the following services:  irrigation start up, re-setting of controller, checking nozzles, check operation of back flow device and rain sensor.  The remainder of the bill is for a new rain sensor and spray nozzle.  This “estimate” dated 4/15/2010 covers the period from 4/1/10 to 12/1/10.

2. The May 16, 2010 meeting minutes were approved.

3. Phil Browne reported on the landscaping work being completed by the landscaping contractor.  He indicated that, after he had prompted them, they appeared to be back on schedule.  He also reported that the Duggins Company had replaced the “children at play” signs in the subdivision and would be replacing the signs at the ponds in the following week.  He also reported that he would be soliciting bids to replace the planting areas in some of the cul-de-sacs.  Many of these areas have mature plants that have overgrown the space.

4. Larry Edlin had submitted a social committee report via email.  Councilman Ackerson provided 45 tickets for the Bats baseball game on July 28, 2010.  Due to vacation schedules, there was no volunteer for a July TGIS.  A volunteer host has been determined for the TGIS date in August.  The annual summer picnic will be scheduled for a date in September that does not conflict with the UK-UofL football game.

5. The next meeting was scheduled for September 26, 2010 at Rob Drigger’s house.

6. At 7:30 PM, the following owners of property adjacent to the pond joined the meeting: Mary Jean and Mike King; Ann and David Luerman; Rob Bonar and Christy Ames.  Mike King initially spoke for the group.  Mr. King stated that six property owners desire to construct a rock wall on their property to prevent erosion from the pond.  They are not asking the HSHA to provide funding for the project; however, they are requesting approval of the construction as required by the DC&R.  David Luerman then presented the applications for the construction approval.  

Phil Browne asked if the property owners had gotten approval from MSD to build inside their easement.  Mr. Lureman stated that it was his understanding that MSD approval was not necessary.  Mr. Browne indicated that it was the Board’s belief that approval would be required and that the Board wanted some assurance that the proposed construction would be acceptable to MSD and not cause additional drainage problems.

The application contained plans for two different scenarios.  One excluded the Bonar/Ames property.  Ms. Ames indicated that they were not sure that the project was something that they would participate in at this time.  They want to be good neighbors, but the proposed solution is not that high on their priority list compared to other maintenance and repair issues they have on their property.  She then asked if the HSHA might have some responsibility in causing the problem and should help defray part of their costs.  Mr. Browne responded that the Board did not feel that it was prudent to spend HSHA money to improve private property.

The Board then went into executive session to discuss the issue further.  After discussion, the Board told the property owners that they would put the approval of the applications in abeyance pending approval of the project by MSD.  , The Board will expedite a special meeting to review the application when the property owners receive MSD approval.